JOB PURPOSE The Head of Admin & IT Department is responsible for overseeing Administration, Procurement, Asset Management, IT, Workplace Safety, and related support services, ensuring efficient operations, cost effectiveness, compliance, and a safe and well-organized working environment. KEY RESPONSIBILITIES 1. Office & Facility Management - Oversee daily office operations, facilities, office supplies, equipment, and workplace services. - Manage office leasing, maintenance, renovation, security, cleaning, and other facility-related matters. - Ensure compliance with relevant health, safety, and workplace regulations. 2. Procurement & Asset Management - Develop and manage procurement plans, policies, and processes to ensure quality, cost effectiveness, and timely delivery. - Manage company assets, including inventory, maintenance, transfer, and disposal. - Manage vendor selection, evaluation, negotiation, and performance to ensure service quality and cost efficiency. 3. Outsourcing & Support Services - Manage outsourced services such as cleaning, security, parking, maintenance, and other business support services. - Monitor service quality and conduct regular vendor performance reviews. - Provide administrative support for company events, meetings, business travel, and other operational activities. 4. Process & Document Management - Develop and improve administrative policies, procedures, and workflows to enhance operational efficiency. - Maintain effective document control and filing systems. 5. Workplace Safety & Compliance - Ensure compliance with regulations on Occupational Safety & Health, Fire Prevention & Fighting (PCCC), and workplace environment standards. - Establish and maintain emergency response procedures and workplace safety guidelines. 6. IT Management - Oversee IT services and ensure reliable and effective IT support for internal users. - Develop and implement annual IT plans based on business needs. - Monitor IT service quality, system performance, and user satisfaction. 7. Team Management - Lead, manage, and develop the Admin & IT team, including recruitment, onboarding, training, and performance management. - Foster a positive, collaborative, and service-oriented working environment. 8. Budget & Cost Control - Prepare and manage the Administration & IT budget, monitor expenses, and identify cost-saving opportunities. - Negotiate contracts and commercial terms with vendors and service providers. [Requirements] - Bachelor's degree in Business Administration, Management, or a related field. - Proven experience (ideally 10+ years) in an administrative management role, with at least 6 years in a supervisory capacity, experience in Education field is preferable. - Strong experience in office/facility management, procurement, asset management, and vendor management. - Strong planning, negotiation, problem-solving, and cost-control skills. - Strong organizational and time management abilities, with a keen eye for detail. - Ability to prioritize tasks, manage multiple projects, and work effectively under pressure. - Commitment to high professional ethical standards and a diverse workplace - Good networking, good contacts and relations with related authorities/ people - Fluent in English (both written and spoken) is a must. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).