JOB PURPOSE The Head of Administration & IT is responsible for leading the company’s Administration, IT, Procurement, Asset Management, and Regulatory Affairs functions, ensuring effective operations, regulatory compliance, cost efficiency, and a safe and well-organized working environment. The role partners closely with senior management and cross-functional teams to strengthen corporate infrastructure, optimize support functions, and ensure the organization is well-equipped for sustainable growth. KEY RESPONSIBILITIES 1. Corporate Administration & Regulatory Affairs - Lead corporate administrative and regulatory matters, ensuring compliance with applicable laws and regulations. - Oversee the company’s licenses, permits, and registrations, including ERC, IRC, business location registrations, education-related licenses, and other relevant permits. - Oversee trademarks, copyrights, and other intellectual property-related matters, working with relevant internal and external parties. - Build and maintain effective relationships with government authorities and regulatory agencies, including education authorities, local authorities, police, fire safety authorities, and other relevant stakeholders. - Represent the company in regulatory inspections, official meetings, and external working sessions when required. 2. Administration, Procurement & Facility Management - Lead overall office and facility management, including leasing, maintenance, renovation, security, workplace services, and company assets. - Develop and oversee procurement strategy, policies, and processes, ensuring quality, cost effectiveness, compliance, and timely delivery. - Lead vendor and outsourcing management, including supplier selection, negotiation, contract management, performance evaluation, and service quality. - Ensure effective management of company assets throughout their lifecycle. 3. IT & Digital Infrastructure - Lead the company’s IT function and ensure reliable, secure, and effective IT infrastructure and support services. - Develop and implement IT strategies and annual plans aligned with business needs. - Oversee IT vendors, service quality, information security, and continuous improvement of IT services. 4. Governance, Safety & Operational Excellence - Develop and continuously improve administrative policies, procedures, and internal controls to enhance operational efficiency. - Ensure compliance with Occupational Safety & Health, Fire Prevention & Fighting (PCCC), and workplace environment requirements. - Establish appropriate emergency response and workplace safety procedures. 5. Budget & Team Leadership - Develop and manage the Administration & IT budget, ensuring effective cost control and resource allocation. - Lead, develop, and manage the Administration & IT team, setting clear objectives, performance standards, and development plans. - Foster a professional, collaborative, and service-oriented team culture. [Requirements] - Bachelor's degree in Business Administration, Management, or a related field. - Proven experience (ideally 10+ years) in an administrative management role, with at least 6 years in a supervisory capacity, experience in Education field is preferable. - Strong experience in office/facility management, procurement, asset management, and vendor management. - Strong planning, negotiation, problem-solving, and cost-control skills. - Strong organizational and time management abilities, with a keen eye for detail. - Ability to prioritize tasks, manage multiple projects, and work effectively under pressure. - Commitment to high professional ethical standards and a diverse workplace - Good networking, good contacts and relations with related authorities/ people - Fluent in English (both written and spoken) is a must. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).