About VI NA Industrial Gases Established in 2004, VI NA Industrial Gases is a supplier of helium and specialty gases in Vietnam. We are committed to providing products and services that meet our customers’ needs. We are looking for a detail-oriented Purchasing Executive to join our team and ensure the timely availability of goods, raw materials, and equipment to support business operations. Job Overview Reporting to the Purchasing Manager, you will manage purchasing activities from supplier sourcing and price negotiation to purchase order processing, delivery follow-up, and coordination with logistics and customs teams. Key Responsibilities 1. Purchasing & Supplier Management Receive and process purchase requests from the Sales team and other departments. Research the market, identify potential suppliers, and evaluate their products, prices, and service capabilities. Request and compare supplier quotations based on specifications, pricing, and delivery lead times. Analyze purchasing costs and historical prices to support cost control and selling price quotations. Negotiate prices, payment terms, delivery schedules, and other commercial conditions with suppliers. 2. Purchase Orders & Delivery Coordination Prepare purchase orders (POs) for approval and ensure purchasing activities comply with internal procedures. Monitor order status, shipment schedules, and delivery progress to ensure timely receipt of goods. Coordinate with Logistics and Customs teams on shipping arrangements and customs clearance. Check received goods and relevant documents, and coordinate the handover to the relevant departments. 3. Quality Issues & Supplier Claims Handle defective or non-conforming goods and coordinate with suppliers to resolve related issues. Follow up on supplier claims and ensure appropriate corrective actions are taken. Monitor the return of supplier-owned assets and coordinate the return of gas cylinders or equipment when required. 4. Supplier Selection & Compliance Select suppliers within the authorized approval limits. Review supplier contract terms and recommend adjustments when necessary. Reject purchasing requests involving illegal goods or transactions that do not comply with applicable requirements. Identify potential purchasing risks and report issues that may affect supply, cost, or delivery. [Requirements] Must Have English Proficiency: Fluent in English, with an English Certificate Level B or above. Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field. At least 2 years of experience in purchasing, procurement, or a similar role. Good command of Microsoft Office, especially Excel. Strong negotiation, communication, and supplier relationship management skills. Good organizational, research, analytical, and problem-solving skills. High attention to detail and the ability to coordinate multiple purchasing requests effectively. Nice to Have Experience in import purchasing, international suppliers, or customs clearance. Experience preparing purchase orders, comparing quotations, and analyzing purchasing costs. Why Join Us? Competitive Salary: VND 12–16 million gross per month. Full Probation Salary: Receive 100% of your salary during the probation period. Guaranteed 13th-Month Salary: Plus year-end and holiday/Tet bonuses. Healthcare Coverage: Enhanced health insurance for employees and their family members, in addition to statutory insurance. Learning & Development: Access to internal training and development opportunities. Employee Well-being: Annual health check-ups and two company trips per year. Stable Working Environment: Work with a friendly team in an established business. Location & Working Hours Location: Lot B5-14, N6 Street, Tan Phu Trung Industrial Park, Cu Chi District, Ho Chi Minh City, Vietnam. Working Hours: Monday–Friday: 8:00 AM – 5:00 PM Saturday: 8:00 AM – 12:00 PM Hiring Process CV Screening Interview with the Hiring Team Final Assessment and Offer Apply Now Are you an experienced purchasing professional with strong English communication skills? Join VI NA Industrial Gases and take the next step in your career. Apply now and our recruitment team will contact shortlisted candidates.