Duties and Authorities regarding Business Planning - Establishment of the strategies for Supplier Management Department (SMD), in long-term (5 to 10 years), mid-term (3 years) and short-term (only next one year). The short-term strategies must be specified in details in quarterly and monthly activities based on the analysis of situations in societies of either global and local. - Grabbing, collecting either objective and subjective situations and any information from varieties of sources. - Analyzing any situations, our degrees of presence, benefits and risks of results and focusing future of SMD activities in scientific way, to reason for directing and correcting strategies of SMD from time to time. - Proposing, officializing, implementing and executing SMD-related policies, regulations and operating systems by analysis of risks, forecasts etc., except any activities relating to marketing, promotions of sales. - Becoming the primary contact and department in charge for any activities regarding the Quality Management and Control Department and Customer Service Department (in terms of quality assurance only) of AEON CO., LTD, as well as any governments/authorities contacts regarding SMD activities. - Any other matters ordered from the supervisor and/or company from time to time. Duties and Authority of Execution * Collecting Documents and Auditing Business Partners; - Improvements and Assurance of Quality of Products & Services; - Collecting (and reporting to the supervisor and/or company as appropriate) any and every necessary quality document regarding to circulation of our goods and merchandizing to sell - Checking labeling and information on POP so as to prevent misleading information - Auditing, supporting or cooperating to improve of our business partners regarding products we provide. - Set a Total Quality Management Program from supplier to AEON to customer and collect data from relevant departments. - Training on labeling, product quality - Improve supplier's (Product) quality level compare to market level, and all supplier's (Product) are follow government regulation. * Supplier Management Market Analysis; - Collecting (and reporting to the supervisor and/or company as appropriate) any information related to the Supplier Management including but not limited to, global trends, AEON group companies’ trends, the Vietnam government’s trends, public opinions’ trends, consumers’ trends, manufactures’ trends, products’ trends, financial and investment trends, competitors’ trends, and analyze to extract any matters affecting our SMD activities for corporate brands to be improved. * Protection of AEON Images and Brands in Terms of Supplier Management; - Watching and collecting (and reporting to the supervisor and/or company as appropriate) any news sources (Paper news, Web news, SNS) relating to AEON group companies’ Supplier Management related activities, and protect our corporate images from the aspect of Supplier Management by any appropriate means in case those news topics are unfavorable to AEON, or may negative impact on our corporate images, as a primary department in charge to corporate with a department in charge of PR. * Set up Quality assurance program (supplier's shipping location - store- customer) In addition to such activities, this poison is allowed to investigate the matter (if unfavorable or negative impact on our corporate brands has occurred) by ordering any related departments, to admonish to correct the situation. * Surveys and Analysis; - Surveying and examining on Supplier Management evaluation from the society, markets and consumers, as well as the impact matters/issues on our corporate brands. * Cross-departments Functions, Primary Contact and Proactive Supplier Management Activities; - Coordinating company-wide projects of Supplier Management activities if necessary. >Any other activities or matters ordered from the supervisor and/or company from time to time. - Supervising Purchasing Transactions; * Business Hotline; - Receiving, clarifying, classifying issues and problems from Business Partner and collaborating with related departments or persons to solve them - Updating Business Partner Contact - Conducting a Business Partner Survey, analyzing the result and proposing issues which need to be solved from the survey. * Contract (Appendix) Management; - Administrating, inspecting, maintaining any contracts/agreements (including rebates related contracts) regarding purchasing transactions conducted by Merchandize Departments, to enforce those departments to keep business deals clear and effective. * Any other activities or matters ordered from the supervisor and/or company from time to time. General Department Management * Planning and Budgeting; - Planning, budgeting and proposing by breaking down the duties into groups, making budgets (Yearly and Monthly) and clarifying ROI to the supervisor, for hiring employees and/or implementing any necessary assets to purchase and/or activities to be made for achieving the duties. * Dealing Contracts; - Upon approvals from the direct supervisors, proposing to select partners/vendors/suppliers to negotiate, negotiating, deciding, making into and drafting agreements/contracts, and issuing any necessary letters or documents to either internal or external regarding any activities to fulfill the department duties, obligations and responsibilities. * Maintenance of Policies and Regulations; - Investigating, checking, auditing, creating, maintaining, keeping in effective and proposing any policies, regulations or rules related to the department duties, obligations and responsibilities; then upon approvals from the direct supervisors, installing, implementing, enforcing and amending any such policies, regulations or rules. * Supervising Staffs, Subordinates and Members; - Planning and maintaining all staff activities, jobs, duties and working schedules (including shift planning, in and out administrations, overtime, and business trip) in the department. * Education for Improvements; - Planning, educating and improving all staffs’ knowledges and techniques by evaluating performance through creating CDP, then promoting if any staffs are met to be knowledgeful enough, with good humanities and performance, to become superiorly. * MBOs; - Planning and supervising staffs to establish the yearly MBO and evaluating every half year. * Enforcing Company Policies, Rules and Regulations - Supervising all staffs in the department to enforce following AEON basic policies/ethics and complying laws and regulations suitable and sufficient enough as a business person by education. * Reporting Duties; - Establishing and maintaining an appropriate reporting line from all staffs in the department, and report to and/or seek consultation from the supervisor and/or any other departments if necessary. * Understandings of Law and Regulations; - This department is specialized for Supplier Management matters, and it must understand sufficient enough regarding any laws and regulations regarding Supplier Management activities including but not limited to disposals, environments and charities. * Others - Any other activities or matters related to the department, or ordered from the supervisor and/or company from time to time. Special Functions for External Affairs * Primary Contact; - Being the primary contact, regarding any Supplier Management activities, to receive any requests of guests and visits besides governments (and/or authorities) relations. By such requests, appointing any necessary personnel (including General Directors) in charge by planning and scheduling, and attend such visits to welcome and greet. * Any other activities defined to be the special function by the supervisor or company from time to time. [Requirements] - University degrees, majoring Food (knowledge of statistics preferable) - Lead Auditor certificate is a plus - Project management skills (until establishing the new SMD department) - Fluent in English (more than average of spoken and written) - Experienced in SMD and media managements - Strong knowledge of presentation skills and choosing appropriate words as both verbal and writing skills - Strong communication skill (both verbal and written) and strong skills to collect information - Strong negotiation skills for external affairs including authorities and governments - Basic risk and crisis management skills - Computer literate: Word, Excel, PowerPoint, Outlook and Internet and computer graphics and designing - Details oriented and being able to handle multi-tasks and good problem solving skill. - Superior understanding of AEON’s COC, Ethics, social contributions, environmental preservations and conservations, diversity of organization of a company.