Key Responsibilities Leadership & Administrative Support: • Manage schedules, appointments, meetings, and related logistics for designated member(s) of the Leadership Team • Prepare, edit, format, and organize professional documents, reports, presentations, correspondence, memos, and internal communications • Schedule and coordinate meetings, including booking rooms, preparing agendas and materials, taking minutes as directed, and tracking follow-up action items • Maintain organized physical and digital records, files, calendars, deadlines, and documentation systems with appropriate confidentiality • Conduct follow-up communications with staff, parents, and other stakeholders as directed • Support school events and leadership activities, including logistics and materials preparation Strategic & Project Support: • Assist leadership in implementing strategic initiatives and priority projects • Conduct research and support data collection, organization, and basic analysis for leadership projects and decision-making • Track assigned projects, action items, deadlines, and follow-up to support timely completion • Prepare summaries, briefing materials, presentations, and other supporting information as requested • Contribute practical ideas and feedback to improve coordination, operational efficiency, and stakeholder engagement Cross-Departmental Coordination: • Coordinate with academic and administrative departments on assignments and projects led by Leadership • Follow up with relevant departments to collect information, monitor progress, and ensure agreed actions are completed on time • Support cross-departmental projects, meetings, and school-wide initiatives as assigned • Help maintain clear and timely communication among leadership, departments, and relevant stakeholders Communication, Translation & Stakeholder Support: • Support leadership in professional communication and follow-up with parents, staff, community members, and external stakeholders • Provide Vietnamese cultural and linguistic insight when needed to support effective communication and engagement • Translate documents between Vietnamese and English with accuracy and professionalism • Provide interpretation support during meetings, parent sessions, school events, and external engagements as required • Ensure communication is clear, culturally appropriate, and aligned with school messaging Confidentiality & Professional Conduct: • Handle confidential school, employee, student, family, and leadership information with professionalism and discretion • Exercise sound judgment regarding sensitive information and appropriate communication channels • Maintain a professional, responsive, and service-oriented approach when working with leadership and diverse stakeholders Other Leadership Support: • Provide flexible support to different members of the Leadership Team based on changing school priorities and organizational needs • Perform other reasonable duties and support priority projects as assigned by the designated supervisor or School Leadership Team [Requirements] • Bachelor’s degree (required) • Native-level fluency in Vietnamese and high professional proficiency in English (required) • Strong written and verbal communication skills in both Vietnamese and English • Previous experience in administrative, executive assistant, secretarial, project coordination, or similar office support roles preferred • High level of organization, attention to detail, time management, and follow-through • Ability to manage multiple projects, priorities, and deadlines with a proactive mindset • Ability to handle confidential information with professionalism and discretion • Strong interpersonal skills and ability to work effectively with leadership, staff, parents, and external stakeholders • Proficiency in Google Workspace, Microsoft Office, and presentation tools Preferred Attributes ● Experience working in an international school, education setting, or cross-cultural environment ● Initiative-taking mindset with strong problem-solving skills and willingness to learn ● Ability to adapt quickly to changing priorities and support different leadership functions ● Cultural sensitivity and a good understanding of Vietnamese community expectations ● Mature judgment, reliability, flexibility, and a collaborative working style (Please submit your CV with a recent portrait photo.)