* RESPONSIBILITIES: • Act as a real partner with Operations Director & Assist the Operations Director in administrative tasks for our Vietnamese Entity • Internal Communication: Write memos, letters and other correspondence or reports, translation as needed • Suppliers’ contracts management and filing • Organize the Yearly Company Trip • Collect Invoices from Suppliers, reconcile supplier balances and prepare payment proposals • Coordinate with 3rd Party (Accounting Firm) to clarify invoices & Manage Petty Cash • Attend meetings and take minutes when needed • General office duties, preparing documents and running day to day office • Organize meetings and input onto shared calendar • Manage diary and schedule meetings and appointments • Handle requests and queries as needed • Produce spreadsheets, presentations and briefs as needed • Devise and maintain office filing systems • Project leader on FSC certification • Handle the visa process and work permit for Founder • Assist Operations Director to check product inventory in Vietnam, US and UK as needed and generate reports • Act as an HR partner: Assist Operations Director in HR by recruiting competent staff (1st interviews process); Timesheet, Annual leave management, Trade Union and Employee Health Insurance * COMMUNICATION • Report to office in Saigon (Thao Dien) • As we have office in the UK, some flexibility is required with the different time zones. Please be able to communicate sometimes during UK business hours • Other duties as assigned * OTHER • May assist with photoshoots in Saigon / Binh Duong. [Requirements] * KNOWLEDGE/ SKILLS/ ABILITIES: 1. Experience: • Strong experience as an Executive Assistant / Project Management • Experience working with international company 2. Knowledge of: • Assistant/Administration • Accounting notions • Legal notions • Generating Business related reports in Excel • Furniture manufacturing is a plus but not essential • Luxury sector is a plus but not essential 3. Skills and Abilities: • Excellent organizational skills and ability to self-motivate • Excellent knowledge of Microsoft Office (Outlook, PowerPoint, Word and Excel) and keen to learn new software • Excellent English language– verbal and written • Excellent multitasking skills • Dynamic and enthusiastic • Logical planning and keen attention to detail