01. ROLE PURPOSE We are looking for a detail-oriented Purchasing Administrator to support the Purchasing function through contract administration, price & master data management, and document control. This is a dedicated administrative and coordination role — it is not a buyer, sourcing, or category management position, and does not involve supplier price negotiation. The role suits candidates who enjoy structured, systems-driven, detail-focused work over deal-making. 02. KEY RESPONSIBILITIES Supplier Contract Administration • Maintain a complete and well-organised register of supplier contracts, appendices, commercial terms, and supporting documents. • Coordinate contract preparation, internal review, approval, signing, distribution, and filing with suppliers and relevant departments. • Track contract status, validity, renewal, expiry, outstanding documents, and agreed deadlines; proactively follow up and escalate delays. Price & Master Data Management • Create and update approved purchase prices, effective dates, and related supplier or item data accurately in the company system. • Verify price-change requests against approved commercial terms and supporting documents before system entry or activation. • Perform regular checks, maintain a clear audit trail, and promptly coordinate the correction of pricing or master-data discrepancies. Meeting Minutes & Internal Communications • Prepare meeting agendas when required; record key discussions, decisions, responsible owners, and completion deadlines accurately. • Issue approved meeting minutes, purchasing announcements, and instructions to relevant departments, and follow up agreed action items. Document, Approval & Timeline Control • Maintain structured electronic and physical filing systems with clear naming conventions, version control, and access permissions. • Monitor document completeness, approval workflows, and key timelines using trackers, reminders, and status reports. • Ensure purchasing records are accurate, traceable, confidential, and readily available for management review or audit. Coordination & Reporting • Coordinate with Category Management, Finance, Accounting, Ordering, QA, Logistics, Operations, and suppliers to collect information and resolve administrative issues. • Prepare routine reports and status updates, support internal or external audits, and perform other purchasing administration duties as assigned. [Requirements] Education • Bachelor’s degree in Business Administration, Economics, Purchasing, Accounting, Auditing, or a related field. Relevant Experience • At least 5 years of experience in purchasing administration, contract administration, commercial support, master-data management, or a similar coordination role. Preferred Background • A background in audit or internal control, particularly document, process, or compliance review, is a strong advantage. Document & Timeline Control • Excellent document-management and organisational skills, with the ability to control versions, approvals, deadlines, and multiple follow-up actions accurately. Systems & Accuracy • Strong system orientation and attention to detail; confident entering and checking price, supplier, and item data. • Proficiency in Microsoft Excel, Word, PowerPoint, and business systems is required. English • Strong written and spoken English, with the ability to prepare clear meeting minutes, formal announcements, emails, and business documents. Professional Qualities • Responsible, structured, proactive, and service-minded, with high integrity, confidentiality, and effective cross-functional communication.